Lexicon Systems, LLC Blog

lex'•i•con: the vocabulary of a branch of knowledge. Thoughts on environment, health & safety (EHS), sustainability and information technology to support them.


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How to build compelling mobile enterprise apps

Enterprise software usability and adoption remains a concern; we are so used to clean and simple mobile consumer apps, that we expect the same usability and performance from enterprise apps.

CIO Senior Writer Sarah White presents good practices for building compelling mobile enterprise applications in How to create enterprise apps employees will actually use. Getting IT on Board and engaging end-users are perhaps the two most important points.

Credit: mobile phone apps image designed by Freepik.

 

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Office 2016 for Mac available to Cloud subscribers

Late last week, Microsoft made the long-awaited Office 2016 for Mac available to Office 365 subscribers. The last Mac version was in 2011. Is the new software suite worth the five-year wait?

Microsoft says the software is “unmistakably Office, designed for Mac.”

Microsoft’s July 9 announcement: Office 2016 for Mac is here!

Per Microsoft’s blog post, Office for Mac is now available to Office 365 subscribers (annual subscription fee) , and will be available for stand-alone purchase (one-time license fee) in September.

Simple installation

This afternoon, I installed the software on my MacBook Pro Retina. The installation package

  • includes Word, Excel, PowerPoint, Outlook and OneNote,
  • requires less than 2 GB of hard disk space, and
  • takes less than five minutes to install.
Install Office 2016 for Mac from the Microsoft Office 365 portal

Install Office 2016 for Mac from the Microsoft Office 365 portal

The new Office applications integrate with the OneDrive Cloud app. Through Cloud integration, you can start a document or spreadsheet on one device–say your laptop–and then view or edit it on your tablet or smartphone. You can share files and collaborate with others. When you save files to the Cloud, you do not have to worry about which version is the latest.

Decades of experience demand full-featured software

I have used Microsoft Office more than any other office productivity suite. Having used PCs of all shapes and sizes for decades, I have tried a number of office productivity software suites. I started with VisiWord/VisiCalc and Lotus 1-2-3. I graduated to IBM DisplayWrite and WordPerfect. Then I earned my “Master’s” in Microsoft Office. And, most recently, I learned Apple iWork (Pages, Numbers and Keynote) and Apple Mail basics.

I am a recent Mac convert. We Mac users like the clean, simple-to-use hardware, and want full-featured software that provides a great user experience.

I eagerly loaded the Office 2016 for Mac beta onto my MacBook Pro this spring. Its interface was, very Windows-like and familiar. That was good. But the software lacked several features I thought should be standard all users–Windows and Mac. With Macs becoming more and more popular in the business world, it’s time for feature equality.

Microsoft says that they received significant input from Mac users during the Office for Mac redesign.

My MacBook, which rarely crashes, did just that repeatedly with the Office 2016 beta. When my expense report spreadsheet–a simple Excel table–was corrupted by the beta, I could not open it with Excel of any version. I opened it with Apple’s Numbers, and reconverted it to Excel. A major inconvenience with time lost, but I did not lose the data altogether. I had to revert to the Office 2011 for Mac software. Ugh!

First impressions

Will Office 2016 for Mac live up to my expectations as a person who cut my teeth on the Windows versions? Time will tell…

You can read TechRepublic’s first impressions on the new software here and see what’s new here.

Office 2016 for Mac


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Microsoft announces Office 2016 for Mac preview

Microsoft typically updates its Office suite (Word, Excel, Powerpoint, Outlook and OneNote) about every three years. And with the introduction of its Office 365 Cloud version, the software giant can tweak the software any time it wants.

What about the Mac users who rely upon MS Office? The number of Macs in the enterprise is growing, with BYOT (bring your own technology), as well as corporate adoption of the Mac platform.

The last product release was Office for Mac 2011, over five years ago. So the recent announcement of Office 2016 for Mac was welcomed by Mac aficionados. You can install the Office 2016 for Mac preview without impacting your existing Office 2011 version; you can use both–just not at the same time. Look in your App Launcher and you will see icons for both the 2011 and 2016 versions of each app.

First takes

The biggest change is the addition of OneNote, which is logical considering last year’s release of OneNote for iOS (free). Having used OneNote for Windows for over ten years, I find the Mac version lacks a few “must have” features, like the ability to

  • toggle grid lines on and off, and to print the grid if desired.
  • create reusable page templates.
  • set default paragraph (line) spacing, as well as paragraph spacing within the document.
  • use a variety of bullets, vs. one (•), when using multi-level bullet lists.
  • create and save user-specific styles, e.g. headings in different fonts, styles and colors.

Microsoft advertises Office for Mac as “the familiar office you know and love.”
Unmistakable office | Designed for Mac | Cloud Connected.

Microsoft is working to consolidate the Office brand and bring Mac users into the fold. The application icons resemble the Office 2013 Windows version icons.  I happen to like the (old) Office 2011 icons because they are more innovative, just like a Mac user expects. However, today’s design trend is “flat” user interfaces with bold colors.

Office 2016 for Mac

Photo: Microsoft

All Mac Office applications resemble their Windows counterparts, with the goal of a familiar, but simpler, user experience. I think the Mac version may suit many, but will disappoint others who expect quantum leaps in features in the new version. After all, it has been five years in the making! A few examples…

  • the ribbon interface resembles that in the Windows version. So far, in the Office 2016 for Mac preview, the user cannot move the ribbon below the menu, as is possible in the Windows version.
  • Office 2016 offers a limited number of built-in design templates (style, color and font combinations) and does not appear to take advantage of the default and built-in Mac OSX fonts (i.e., Helvetica Neue for late-model Macs, plus a laundry list of Apple fonts).
  • When opening a new file, the user can choose from a few pre-formatted letters, rėsumės, spreadsheets and presentations, but there is no link to hundreds more on the MS Office Web site. The solution: Mac users can download Windows templates and open them without losing data and formats.

Release plans

Microsoft plans to release Office for Mac 2016 in the second half of 2015. Look for it in the Mac app store. According to the Microsoft Web site, if you have an  Office 365 subscription, you will get the current version of Office for Mac, free.

I look forward to the official rollout. As an ex-Windows user, I will continue to use and explore the capabilities of the Office for Mac Preview versions of Word, Excel, PowerPoint and OneNote–despite the feature gap. I don’t use Outlook, as Mac mail provides me with a consistent user experience across my smartphone, tablet and notebook. I do miss some Outlook features that Mac mail lacks, especially the seamless integration of mail, contacts, calendars and tasks and the ease of data import and export.

Those interested in downloading the preview can find it here.


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I hope that you have been using Google Chrome, Firefox, Opera, Safari, or an Internet browser other than Internet Explorer for the last two weeks or so.

Though Microsoft ended support for its popular Windows XP operating system on 08 April 2014, recent security threats spurred the company to issue an emergency security patch on 26 April. The security vulnerability affects users of Internet Explorer versions 6-11 on various Windows operating systems.

Microsoft Internet Explorer 11 Logo

“We have made the decision to issue a security update for Windows XP users,” Dustin Childs, group manager of Microsoft Trustworthy Computing, wrote in a blog post. “Windows XP is no longer supported by Microsoft, and we continue to encourage customers to migrate to a modern operating system, such as Windows 7 or 8.1.” 

Read more…

Logo: Google

In news releases on 28 April, the US and UK governments asked people to stop using Internet Explorer (IE) until its security vulnerabilities were fixed. According to netmarketshare.com, over half of the desktop PC market used IE in one version or another when the “zero day” vulnerability was identified. Many organizations immediately switched from Internet Explorer to Google Chrome.

 


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What’s the best use for an iPad if you’re savvy with a laptop and smartphone?

When you get an iPad, you think, “Hey, I can replace my laptop with this small tablet!” 

Technology stack with overlapping functions

I look at my “technology stack,” and see a Windows 7 PC, a MacBook Pro, an iPad and an iPhone. These devices all help me get through my daily routine, with overlapping capabilities:

  • Read content
  • Read and compose email
  • Read and create documents, spreadsheets and presentations
  • Participate in social networks
  • Attend Web meetings
  • Visit Web sites
  • View photos and graphics.

Depending upon what I want to achieve, these four devices are not totally interchangeable.

I can use my smartphone to create a presentation, but anything but a simple presentation is best created on a laptop or tablet. I can sort through hundreds of emails on my tablet or smartphone, but must use a laptop for powerful sorting and cleanup. Likewise, I can create complex spreadsheets on the tablet, but likely would use my MacBook or PC with a keyboard and full functionality.

Rethinking the tablet

If you’re already quite comfortable with a laptop and a smartphone, and a tablet falls into your hands, what’s the best way to use it? Here’s an interesting perspective on the use of tablets, worth reading: Rethinking the iPad

My take—Tip #1: I DO use the iPad for mail and social apps; Tip #2: I use the iPad to catch up on reading; Tip #3: I turn off MOST notifications; Tip #4: I change SOME of the settings to improve battery life.

Let me hear how you use your tablet!


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New Apple MacBook Air appeals to the mobile business set

In late April Apple beefed up its MacBook Air product line. The lightweight notebook computers now boast faster, 4th generation Intel processors, longer batter life, bigger flash storage, faster and better WiFi and slightly lower price tags. This makes the Air more attractive to on-the-go business travelers who need or prefer a full-fledged computer over a tablet or smartphone.

Apple MacBook Air 2014

Photo: Apple

The new MacBook Air specs go head-to-head with the most powerful Windows laptops. Apple is taking the opportunity to win business users over to its hardware and the OSX operating system.

Why? Here are several issues that left market share up for grabs:

  • Windows XP End of Support
  • heartbleed and security vulnerabilities with Internet Explorer
  • Sarbanes-Oxley compliance concerns
  • increased use of Cloud applications in large organizations
  • Bring Your Own Technology (BYOT) and mobile apps.

Read New MacBook Air specs make for better business laptops and visit the Apple Web site here.

Those who need less powerful computing power have a number of other options, from smartphones to “phablets” to tablets and ChromeBooks. For further reading on the risks and benefits of sticking with Windows XP, and the increase in organizational use of non-Windows operating systems, see recent IT Insight columns: