Password expired

Blue Cross, Anthem, Sony, Home Depot, JP Morgan, eBay, Target.. these are just the recent major hacking incidents resulting in stolen names, social security numbers, financial information and passwords. How can we, as individuals, protect sensitive information? Passwords may not be the best way.

A plethora of passwords

My business is matching organizations with environment, health & safety (EHS) software and technology platforms, and I use lots of business and creative software. I write an IT column for a professional magazine and a two blogs, so I use various Web sites for research. When not working, I catch up with friends and family via social media sites and play games to relax. The result: hundreds of different software applications and Websites with user IDs and passwords.

Credit: freedigitalphotos.net

Passwords are longer and more complex than they used to be. One of my airline frequent flyer sites switched from a four-digit numeric password to an eight-character “strong” password–one with upper and lower case letters, at least one number, and at least one symbol (e.g., #@%!). While Microsoft suggests strong passwords of eight characters, I started using 10 to 15 characters (see How to Create a Strong Password for tips on creating and remembering passwords).

Best practices largely ignored

Best practices include using a unique password for each site, and changing it frequently. Most of us do not follow this practice, because it is too hard to remember and manage all the passwords.

Cloud-based password managers like Roboform or LastPass, and integrated password managers like iCloud Keychain can help minimize the madness. These free and low-cost tools let you synchronize passwords across devices and platforms, like Windows and OSX computers; Windows, iOS and Android tablets and smartphones. All you need to remember is a master password.

I suspect that the majority of people use old-fashioned methods… they create a few passwords that are easy to remember, and use them over and over. They write their passwords on a Post-it note and keep them in a “safe” place where other can find them.

Multi-factor madness

Credit: freedigitalphotos.net

Some sites, like this blog and my Google page, use two-factor authentication, i.e.,

• something you know (a password) and
• something you have (a verification code sent to smartphone).

Three-factor authentication requires in addition,

• something you are (a fingerprint or iris scan).

Multi-factor logins can be a problem, especially with three-factor authentication… most of us lack fingerprint and iris scanners on our computers (although my iPhone has a fingerprint scanner).

Password expired

I believe the password has outlived its usefulness, and many experts agree. However, some say not to expect the demise of the password any time soon (see Are passwords a thing of the past). I look forward to the expiration of passwords, as the current state is  unmanageable.

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I hope that you have been using Google Chrome, Firefox, Opera, Safari, or an Internet browser other than Internet Explorer for the last two weeks or so.

Though Microsoft ended support for its popular Windows XP operating system on 08 April 2014, recent security threats spurred the company to issue an emergency security patch on 26 April. The security vulnerability affects users of Internet Explorer versions 6-11 on various Windows operating systems.

“We have made the decision to issue a security update for Windows XP users,” Dustin Childs, group manager of Microsoft Trustworthy Computing, wrote in a blog post. “Windows XP is no longer supported by Microsoft, and we continue to encourage customers to migrate to a modern operating system, such as Windows 7 or 8.1.” 

Read more…

In news releases on 28 April, the US and UK governments asked people to stop using Internet Explorer (IE) until its security vulnerabilities were fixed. According to netmarketshare.com, over half of the desktop PC market used IE in one version or another when the “zero day” vulnerability was identified. Many organizations immediately switched from Internet Explorer to Google Chrome.

 

What’s the best use for an iPad if you’re savvy with a laptop and smartphone?

When you get an iPad, you think, “Hey, I can replace my laptop with this small tablet!” 

Technology stack with overlapping functions

I look at my “technology stack,” and see a Windows 7 PC, a MacBook Pro, an iPad and an iPhone. These devices all help me get through my daily routine, with overlapping capabilities:

• Read content
• Read and compose email
• Read and create documents, spreadsheets and presentations
• Participate in social networks
• Attend Web meetings
• Visit Web sites
• View photos and graphics.

Depending upon what I want to achieve, these four devices are not totally interchangeable.

I can use my smartphone to create a presentation, but anything but a simple presentation is best created on a laptop or tablet. I can sort through hundreds of emails on my tablet or smartphone, but must use a laptop for powerful sorting and cleanup. Likewise, I can create complex spreadsheets on the tablet, but likely would use my MacBook or PC with a keyboard and full functionality.

Rethinking the tablet

If you’re already quite comfortable with a laptop and a smartphone, and a tablet falls into your hands, what’s the best way to use it? Here’s an interesting perspective on the use of tablets, worth reading: Rethinking the iPad…

My take—Tip #1: I DO use the iPad for mail and social apps; Tip #2: I use the iPad to catch up on reading; Tip #3: I turn off MOST notifications; Tip #4: I change SOME of the settings to improve battery life.

Let me hear how you use your tablet!

New Apple MacBook Air appeals to the mobile business set

In late April Apple beefed up its MacBook Air product line. The lightweight notebook computers now boast faster, 4th generation Intel processors, longer batter life, bigger flash storage, faster and better WiFi and slightly lower price tags. This makes the Air more attractive to on-the-go business travelers who need or prefer a full-fledged computer over a tablet or smartphone.

Photo: Apple

The new MacBook Air specs go head-to-head with the most powerful Windows laptops. Apple is taking the opportunity to win business users over to its hardware and the OSX operating system.

Why? Here are several issues that left market share up for grabs:

• Windows XP End of Support
• heartbleed and security vulnerabilities with Internet Explorer
• Sarbanes-Oxley compliance concerns
• increased use of Cloud applications in large organizations
• Bring Your Own Technology (BYOT) and mobile apps.

Read New MacBook Air specs make for better business laptops and visit the Apple Web site here.

Those who need less powerful computing power have a number of other options, from smartphones to “phablets” to tablets and ChromeBooks. For further reading on the risks and benefits of sticking with Windows XP, and the increase in organizational use of non-Windows operating systems, see recent IT Insight columns:

• Windows XP sails into the sunset… maybe
• Can Windows and other OSs play in the same sandbox?

Microsoft Pulls Plug on Windows XP Support

Just last week—08 April 2014—Microsoft stopped supporting the tremendously popular Windows XP operating system. They will provide security updates/patches for another fifteen months, through July 2015.

Loyal XP users need to decide if “I’d rather fight than switch” or “I’d rather switch than fight…” and they need to decide soon, since upgrades in large organizations can take 12-18 months.

Windows XP Sails into the Sunset… Maybe speaks to the impacts and unintended consequences of the long-announced end of support.

End of support impacts millions of users. Where does that leave the millions of business and consumer users still on that operating system? Will they fight upgrading to Windows 8.1, or switch to an alternative operating system. What challenges will people face when upgrading to a new OS?

End of support has unintended consequences. First, it resulted in a resurgence in Windows 7 laptop sales and Windows 7 OS upgrades. Second, it resulted in the purchase of Windows-alternative hardware and software. End of support gives organizations a reason to evaluate whether they need laptops into the future, or if other technologies (cloud, mobile, and social) are better alternatives.

Too much email? This company offers a solution…

Has email taken over your life? Do you have so many email accounts, and receive so many messages that it seems you spend all day on email? Do you wish that it would all stop?

The average person receives over 100 emails a day, and many people in large organizations receive many more than that.

As the author of an IT column–and this blog–I read lots of tech publications and blogs. This takes me in interesting directions. A couple of days ago I read about SaneBox, an application that claims to help users save hours each week normally spent sifting through hundreds of Inbox messages.

SaneBox triages incoming emails into three folders:

Inbox – important 

BlackHole – spam – junk mail

Later – bacn – read later

What’s intriguing is that SaneBox takes a first stab at what goes into each of these three folders. Then you review SaneBox’s choices and “train” the application if you want to move emails from certain senders elsewhere. This is something that none of my email client apps can do. In MS Outlook, I can make rules, but it would be time-consuming to create a new rule each time I receive email from a new contact. In Apple mail and with Web versions of most common email providers, rules don’t exist.

SaneBox works with Google Apps, Microsoft Exchange, IBM Notes (fka Lotus Notes) and IMAP email accounts. By default, the application adds two new folders (@SaneBlackHole and @SaneLater), and you can add a couple more–but start with the default to keep things simple.

This is a subscription service. You can register for a free 14-day trial and $5 in SaneBox credit if you click here.

Email is here to stay, at least for a while.

Since email is here to stay, at least for the immediate future, it may be worth your time to  look at this application.

Windows XP support ending soon

Microsoft stops support for the Windows XP operating system (OS) early in April, and stops support for the associated malware software in July. Despite Microsoft’s warnings to update from Windows XP to Windows 8.1 before “end of support,” many large organizations continue to use the almost 13-year-old computer operating system. It is the most popular OS next to Windows 7. And some companies will switch to Windows 7 rather than Windows 8.x.

Image: Microsoft

Companies can

1. continue to use Windows XP and later change to another OS;
2. upgrade to Windows 7 or Windows 8.1; or
3. upgrade to an OS such as Chrome OS, Mac OSX Mavericks or Android.

Windows XP end of support allows an opportunity to evaluate how IT needs have changed in the last 13 years. Organizations can decide which new technologies—hardware, operating systems, mobile, Cloud and Big Data—will work best for them.

The next “IT Insight” column, Windows XP sails into the sunset… maybe, appears in em Magazine on April 1. Check back here or on our web site early in April for a link to the column.