Lexicon Systems, LLC Blog

lex'•i•con: the vocabulary of a branch of knowledge. Thoughts on environment, health & safety (EHS), sustainability and information technology to support them.


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Energy sector looks to integrated EHS IT solutions to manage risk in a complex operational and regulatory enironment

We are in the midst of a 21st Century energy boom. It has created thousands of jobs and reduced the U.S. dependence on imported crude oil. New technologies like horizontal drilling and hydraulic fracturing (fracking) create new opportunities as well as risks. In light of recent offshore and onshore incidents in the energy and chemical industries, regulatory agencies are in the midst of making new policies and rules. How do organizations keep up with this complex, dynamic business environment?

“Risk is an integral component of a safety culture. It must be the lens through which we view the interaction between technology and the human element.”
–Brian Salerno, BSEE Director

Most organizations use spreadsheets, email and documents to manage environment, health & safety (EH&S or EHS) data. Even those that use more robust information technology (IT) platforms admit that they do not use IT to its fullest.

To better collect, manage, and use EHS information, many energy companies are migrating to integrated EH&S software applications for the first time. Others are taking a hard look at replacing legacy systems with more robust IT platforms.

The latest IT Insight column, 21st Century Energy Boom and Greater Risk Awareness Drive EH&S Software Initiatives, describes the pressure that the energy industry faces in managing mountains of EHS data while also minimizing the risks associated with everyday business. The column describes lessons learned in the Gulf of Mexico and a new risk management approach that is taking hold. Read the full article here.

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Microsoft Pulls Plug on Windows XP Support

Just last week—08 April 2014—Microsoft stopped supporting the tremendously popular Windows XP operating system. They will provide security updates/patches for another fifteen months, through July 2015.

Loyal XP users need to decide if “I’d rather fight than switch” or “I’d rather switch than fight…” and they need to decide soon, since upgrades in large organizations can take 12-18 months.

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Windows XP Sails into the Sunset… Maybe speaks to the impacts and unintended consequences of the long-announced end of support.

End of support impacts millions of users. Where does that leave the millions of business and consumer users still on that operating system? Will they fight upgrading to Windows 8.1, or switch to an alternative operating system. What challenges will people face when upgrading to a new OS?

End of support has unintended consequences. First, it resulted in a resurgence in Windows 7 laptop sales and Windows 7 OS upgrades. Second, it resulted in the purchase of Windows-alternative hardware and software. End of support gives organizations a reason to evaluate whether they need laptops into the future, or if other technologies (cloud, mobile, and social) are better alternatives.


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Mobile, social, cloud and big data collide to make the “perfect storm”

You arrive at the airport for a business trip, having left your computer behind. You stash your smartphone and iPad in your luggage to pass through security. As you wait to board the plane, you read e-mails, check in with your team and review a presentation–all on your mobile devices.

Tablet Global Connections

Mobile, social, Cloud, and big data are four of the fastest-growing information technologies. They connect us globally in ways unheard of just five years ago. Their combination creates a “perfect storm” that can cause IT departments huge headaches or generate great business opportunities. Also, they may have unintended consequences, perhaps a smaller carbon footprint for the organizations that embrace them.

Click here to read The Perfect storm of mobile, social, cloud and big data.


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Companies often overlook organizational change management in enterprise software initiatives

Whether you are considering a brand new enterprise EHS software application, or replacing or updating legacy systems, change happens. Change is unsettling, and people’s past experiences and emotions affect the way that they perceive it. Change management is a “people” issue that companies often overlook or do not give sufficient attention when taking on an enterprise software initiative.

Organizational change management is a structured approach to get people from the current state to the desired state. It is a process that involves preparing for change, managing change and reinforcing change. This process involves much more than training, and parallels the software/systems life cycle.

How you handle the change and prepare your people can make or break your IT initiative. Read IT Insight column, Change Happens… Embrace It! to learn how to create an atmosphere that enables software-related changes to work in your organization.


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Have you done your due diligence?

Due diligence is a way to manage business risks. Enterprise software initiatives cost in the six and seven figures and take months or years to complete. Prudent organizations conduct due diligence not only on their software consultants, but also on the software, the vendor and implementation team. The due diligence process starts before you first speak with the vendor.

Read EHS Software Due Diligence is Critical to Success to see sample evaluation criteria, learn about reference customer contacts and get advice gathered from customers in the field.